How to Make a Business More Efficient: 2025 Strategies and Tools for Sustainable Growth in Saudi Arabia
Maximizing the impact of your existing resources, eliminating noisy communication, and replacing outdated workflows can give your team a head start in outpacing competitors and realizing Saudi Vision 2030 goals.
But learning how to make a business more efficient doesn’t require every new technology. It requires a clear-eyed look at what slows you down, followed by targeted moves that simplify, streamline, and scale your operations.
No matter your size, there’s always room to do better. AI tools are a powerful starting point. Still, lasting transformation comes when people, processes, and platforms pull in the same direction.
That’s why modernizing operations, integrating your systems, and using the right solutions for the right challenges is key to building a more agile and resilient business.
Improving Time Management in the Work Day
Time is among the most valuable and commonly wasted resources in any business.
Although AI is automating more tasks every quarter, 67 % of business operations remain manual (Gartner, 2025)¹. Until that gap closes, disciplined time management is your fastest, lowest-cost win.
Despite recent efforts, automation seems limited for now. While companies should strive to integrate AI automation further, basic time management techniques should not be ignored.
Even small improvements can deliver measurable results.
Simple habits like a 10-minute daily planning session help sharpen team focus. But pairing those habits with the right tools creates more sustainable productivity gains.
Google Workspace is one such tool. With its shared calendars, real-time document collaboration, and centralized communication features, teams can:
- Reduce time spent on back-and-forth emails.
- Share updates instantly without delays.
- Focus more consistently on deep, high-impact work through shared calendars, real-time co-editing, and centralized chat.
Ultimately, time management is creating space to focus on what matters most and directing your time toward strategic outcomes that drive true efficiency.
Streamline Communication with Cloud-Based Collaboration Tools
Efficient businesses run on clear communication. This has become even more critical with the rise of remote work and globally distributed teams.
Cloud-based collaboration tools have transformed how teams communicate, making it easier to reduce confusion, avoid delays, and keep projects on track.
Poor communication, however, remains a major issue for productivity and team collaboration.
According to a 2024 report by Gartner2, only 29% of employees surveyed are satisfied with the level of collaboration at work. What’s even more concerning is that this level has dropped from 36% in 2021, indicating a dangerous trend.
Combining a robust tool such as Google Workspace with the innovative adam.ai platform can take communication and productivity to the next level.
With Google Workspace, you can:
- Keep everyone on the latest file version. No more hunting through email threads.
- Co-edit documents, spreadsheets, and slides in real time while maintaining enterprise-grade security.
adam.ai adds the next level by:
- Automating meeting scheduling, task reminders, and follow-ups.
- Tracking project progress and generating clear, exportable reports so bottlenecks surface early.
Now that your communication channels are aligned, the next clear opportunity for efficiency is to transform meetings from time-wasters into decision-making supporters.
Want to know How to Make a Business More Efficient in 2025?
Asyar helps you cut costs, optimize workflows, and achieve Vision 2030 goals faster.
Discover how our smart integrations with Google Workspace, adam.ai, Signit, and other innovative solutions can transform your operations.
We are your transformation partner for smarter work, faster movement, and sustainable growth.
How to Make a Business More Efficient by Optimizing Meetings with Smart Scheduling & Follow-Ups
Meetings can be one of the biggest disruptors of employee productivity, so it is advisable to keep them to a minimum.
But if managed correctly, they become a strong lever for how to make a business more efficient.
So when meetings are critical, optimization is essential to maintaining employee productivity.
A tool such as adam.ai helps in actually achieving meeting objectives using smart features:
- Agenda builder to help organizers run meetings smoothly and give participants a better chance to prepare.
- Intelligent action item tracking monitors task assignment and progress directly from the meeting notes.
- AI-powered summaries with 3x faster creation, approval, and distribution of meeting minutes.
This way, whatever is discussed in the meeting can be turned into actionable tasks leading to tangible business results.
Combining this technology with Convene helps document the discussions during the meeting. It also offers features such as secure voting to boost decision-making and accelerate approvals.
This integration streamlines the entire meeting lifecycle from smart scheduling to attentive follow-up, leading to 25% faster milestone completion and project delivery.
Automate Email Workflows for Faster Responses
Email remains the fastest way to prospect and serve clients.
A well-built workflow does three things:
- Targets the right audience.
- Maps each step.
- Reinforces brand consistency.
Modern add-ons like CodeTwo and Exclaimer automate those fundamentals so your team can focus on conversations, not clicks.
Many Fortune 500 companies use these tools for the features they offer.
CodTwo provides:
- Automatic signatures
- Template management
While Exclaimer offers:
- Advanced data analytics that track client engagement to help you review and upgrade your email workflow based on client feedback.
Both tools seamlessly integrate with Microsoft 365 and allow the automation of signatures, replies, and even meeting invitations.
So you not only save time by reducing manual tasks related to email workflows, but your team also becomes better equipped to create stronger, more successful email workflows.
Go Paperless with Secure Digital Signatures
Paper-based approvals slow everything from contract close dates to internal budget sign-offs.
A secure e-signature platform such as Signit removes those frictions in one move while keeping you fully compliant with Saudi data protection standards.
Standardize Processes with Task Automation
Identifying automatable tasks is an important part of how to make a business more efficient.
By creating a standard process, businesses can both streamline operations and improve output quality.
Modern-day innovative businesses integrate tools like Exclaimer, CodeTwo, and Signit to create a seamless workflow for automating emails, speeding approvals, and standardizing many other tasks.
This synchronization does wonders. It can:
- Reduce manual handoffs
- Eliminate bottlenecks
- Ensure consistency across communications and document management.
Allowing businesses to gain massive ROIs. They:
- Improve accuracy.
- Accelerate decision-making.
- Boost overall operational efficiency.
Reduce Admin Overhead with Integrated Tools
We have seen firsthand how businesses hurt their productivity in pursuit of more efficiency.
Putting a collection of fragmented digital tools atop legacy systems will not bear the expected results.
Each tool is a boost on its own, but a non-synchronized, unintegrated collection of tools increases admin overhead, confuses employees, and hurts productivity.
Why This Makes Your Business More Efficient
According to a 2023 study by KPMG4, 63% of companies surveyed have had a performance boost in the past 2 years due to digital transformation, while 26% have had these gains due to implementing automation and AI tools specifically.
Understanding how to make a business more efficient starts with modernizing workflows in low-value, time-consuming tasks such as:
- Meetings
- Emails
- Approvals
- Document sharing
The result is reducing time lost to redundancies and automatable manual tasks.
In turn, businesses gain enhanced productivity, faster project delivery, and a more agile organization ready to adapt and grow in today’s competitive landscape.
Why Choose Asyar for Implementing These Efficiency Solutions?
Two key statistics pop out when we consider digital transformation and modernizing operations:
- Around 90% of organizations are engaged in digital transformation (McKinsey, 2024)5
- Only 35% of companies succeed at meeting digital transformation goals (BCG, 2021)
The combination of these two stats is quite concerning. Most organizations realize the potential ROI of digital transformation, but only around a third can complete successful digital transformation initiatives.
This shows that it’s not easy to apply the strategies of how to make a business more efficient. So having a trusted success partner like Asyar is essential for sustainable growth.
Asyar combines automation, security, and scalability to accelerate transformation and boost efficiency.
We integrate leading tools, adam.ai, CodeTwo, Exclaimer, Signit, so adoption is seamless and outcomes are measurable.
Maximize Profits, Save Time, and Accelerate Performance for Sustainable Growth
True leaders look beyond short-term victories and create frameworks for sustainable growth. At Asyar, we do the same.
We earn trust by prioritizing security, compliance, and sustainability, ensuring every efficiency gain compounds.